Rent Our Facilities
Rental Information
Planning an important event—a meeting, celebration or wedding? Whether you need space for an intimate seminar or you want to host a large gala reception, The Rooms can offer a spectacular venue.
Our dramatic public spaces, incredible views, fascinating collections and elegant spaces will make yours an event to remember. Here, your guests will be immersed in the culture of Newfoundland and Labrador. And our exclusive caterer, Red Oak, will work with you to create unique and memorable fare ideal for your event.
See below for details on our range of venues.
The Rooms is accessible. Wheelchairs and infant strollers are available upon request.
Facilities
| Level 2 | |
 |
A unique, spacious yet intimate venue enhanced by unique exhibitions, perfect for formal and informal receptions.
|
| Harbour View Room | |
 |
An impressive, stunning space, with amazing vistas, that are sure to make a breath-taking impact. This room features a 80” display with microphone and camera, sound system, podium, wireless handheld and lav microphones, and wireless/wired internet. Suitable for presentations and web conferencing.
|
| Level 3 | |
|
|
A dramatic, stunning space, enhanced by unique exhibitions and amazing vistas, that’s sure to make a big impression.
··Availability: Evenings, except Wednesday and Friday
|
| Levels 2 & 3 together | |
|
|
Planning something a little larger? For a dramatic effect, Levels 2 and 3 of The Rooms multi-level atrium can host receptions of up to 400 and sit down meals for 140. Guests will be dazzled by the views both inside and out.
|
| Theatre | |
|
|
This comfortable, acoustically and technically superb theatre space features a permanent cinema screen (192”‘ x 108”), 10,000 lumen 4K laser projector, PTZ cameras, video switching, sound system, podium, wired and wireless handheld and lav microphones, and wireless internet access. Suitable for presentations, web conferencing, live streaming, musical performances, etc.
|
| Boardroom | |
|
|
This impressive professional setting offers a stunning view of St. John’s and its harbor. This space features a 98” display, PTZ cameras, sound system, podium, in-ceiling microphones, wireless handheld and lav microphones, and wired/wireless internet access. Suitable for presentations, web conferencing, live streaming, training sessions, etc. This room is equipped with moving tables to allow for a number of in room configurations.
|
| Fortis Courtyard and Amphitheatre | |
|
|
With The Rooms as it’s backdrop, this beautifully landscaped courtyard and amphitheatre is the perfect space for an outdoor private event.
PLEASE NOTE: Catering is unavailable for events in the Fortis Courtyard & Amphitheatre. As with all spaces at The Rooms, if you are a community or arts organization looking for public performance space, you will be directed to our Programming Unit. |
| Café | |
|
|
Suitable for an intimate celebration dinner or a stylish reception, for business and personal events. Red Oak at The Rooms offers tailored menus with unique selections that reflect this inspired setting.
|
| Add Exhibition & Gallery access to your evening rental | |
|
|
You can give your guests the opportunity to take in the wonders on display in our permanent galleries (self-guided viewing).
|
| Catering for your event | |
|
Red Oak, the exclusive, authorized caterer for The Rooms, can prepare an exceptional customized menu to meet your requirements, whether you are planning an intimate dinner for 10 or a gala reception for 700. Catering costs are in addition to the rental fee. Contact Red Oak at The Rooms at 709-757-8014 or email redoak@therooms.ca. |
|
Make an impression. Make The Rooms your venue for special events. For more information, see our Rates and Policies below. To book space, call (709) 757-8099.
Rates & Policies
| Venue | Maximum # People | Rental Fee | Available Days/Evenings | |
|---|---|---|---|---|
| Level 2 |
150 stand up reception |
$1200 | Evening* | |
|
Harbour View Room |
80 stand up reception |
$ 1200 | Day & Evening | |
| Level 3 |
300 stand up reception |
$1700 | Evening* | |
| Level 2 & 3 |
400 stand up reception |
$2300 | Evening* | |
| Theatre |
144 theatre-style seating |
$800 | Day & Evening* | |
| Café |
100 Stand up reception |
$750 | Evening* | |
|
Fortis Courtyard and Amphitheatre |
|
No Charge | Days | |
| Boardroom | 22 | $700 | Day & Evening |
* These facilities are not available on Wednesday or Friday evenings, as The Rooms is open to the general public.
Notes, Restrictions and Exclusive Partners
- The rental date will not be confirmed as final until payment in full is received and the date is then booked as confirmed.
- Event rentals do not include admission to the galleries. During evening events, access to permanent galleries for self-guided viewing can be arranged for $750 per gallery.
- Red Oak, the exclusive, authorized caterer for The Rooms, can prepare a customized menu and catering based on your requirements. Catering costs are in addition to the rental fee. Contact Red Oak at The Rooms at 709-757-8014.
- Eastern Audio Limited is The Rooms’ exclusive Audio/Visual provider and must be used for all audio/visual requirements and technical support. This cost is in addition to the rental fee. Eastern Audio Limited can be reached at 709-722-0864 or 1-800-640-4691.
- The Rooms is a member of SOCAN and appropriate fees will be applied in accordance with Tariff No. 8.
- To protect our collections, live flowers or plants cannot be brought into The Rooms. This includes bouquets, corsages and flowers worn in the hair.
Make The Rooms your venue for special events. To book space, call (709) 757-8099. Email: rentals@therooms.ca